With the help of the Internet, we can solve many problems: make an appointment with a doctor, pay a fine, send documents to a state institution. But at the same time, paper documents are an important and necessary part of life. Starting from birth, each person acquires “papers” confirming their identity and rights. Therefore, the question of how to store documents at home will always be relevant.
What documents do each of us have?
Family: passports, certificates, wills.
Real estate and transport: documents for an apartment, phone, electricity, house, cottage, car.
Education: certificates, diplomas, certificates.
Work: contracts, pension savings, contracts, workbooks.
Medicine: policies, statements, examinations, insurance.
Household appliances, appliances, furniture: warranty cards, receipts, instructions.
Receipts for utility payments
Other: contracts for the provision of services, insurance cases.
How long do I keep my documents?
There are important documents that we need to keep for life, and there are papers that can be thrown out after a couple of months as unnecessary.
Documents that need to be kept at all times – marriage certificate and other family documents, birth certificate, diplomas, certificates, certificates and certificates, examination documents, hospital statements, wills, notarized papers, pension documents.
Documents for real estate, car, especially important and expensive purchases; all documents related to work until retirement – these are the documents that need to be stored as long as you are the owner or as long as they are up to date.
Checks and receipts for all larger or smaller purchases must be kept for 12 months. If the warranty for some items is more than one year, save the payment confirmation according to the period specified in the warranty card.
Receipts for payment for the services of a lawyer, doctor, teacher, etc. must be kept for three years. In case of legal proceedings and the need to provide the original, make photocopies of the receipts and keep them. Receipts confirming payment for treatment may be useful for processing the personal income tax refund.
It is mandatory to keep the contract for connecting all utilities: electricity, gas, water, telephone, intercom, Internet, cable TV, etc. All utility payments (receipts and spines) must be stored for a minimum of 3 years, a maximum of 5. After this period, you can get rid of them.
Keep the medical records of all family members in an accessible place. If you prefer private clinics, keep the stubs of their receipts for at least two years. They may be required during various proceedings and insurance payments. You should always have a map showing your blood type, whether you are allergic to antibiotics, or if you have chronic diabetes. Let it be in your wallet or license. A card with the above information can save your life if you end up in a hospital as a result of an accident.
Get rid of the unnecessary immediately
There are a number of documents that should be immediately disposed of as they have fulfilled their function:
training material that never came in handy after attending a seminar or training;
instructions for use, if you have long and well understood how this or that technique works;
the credit card statements, cheque books, payslips.
It is recommended to discard anything that does not fall into three categories: currently used, needed for a limited period of time, and those that need to be stored indefinitely.
The term “documents”, by the way, does not include paper documents that have sentimental value, such as old love letters or diaries.
To avoid unnecessary documents, we suggest that you consider how often to sort and sort documents: 1 time a day, a week or a month.
How to store and sort?
How many Housewives – so many storage systems. Basically, each family stores 2-3 folders for documents. In one – personal documents, in the other – receipts and warranty cards.
For each category, you can create your own separate organizer for easy storage and quick search of the desired document.
Folders on file rings are suitable for storing a large number of papers, and each type of document has its own color.
Plastic envelopes with buttons are the most popular place to store papers. And if you select a folder for each category of documents and sign it, you can reduce a lot of time to search for a specific paper.
It is more convenient to store personal documents of each family member in plastic ziplock pockets. Receipts are in files. To ensure that they do not deform, store them in the organizer / folder or at their base, make holes with a hole punch and attach them to the folder on the rings.
A plastic folder with files attached inside. They can contain from 10 to 100 files. They are convenient to store receipts by month and year. And other documents are stored simply in a Shoe box.
Keeps all your documents in your laptop bag. It has several “compartments” and pockets. In one compartment are medical documents, in another – the original documents, arranged by type in files, in the third-photocopies. Passport, medical records, graduation certificates from one of the pockets. There is also a paper bag with instructions for household appliances in the pantry.
Here are some more ideas on how to store documents:
In boxes and plastic containers made in the form of a file Cabinet, with separators, you can easily find the desired document.
Often you need to carry documents with you (driver’s license, PTS, insurance of motor liability, etc.). Possible solution:
auto-organizer for storing documents
organizer in a bag for women
Photo albums and envelopes are a great place to store receipts and receipts.
Various paper stands will look great in your family archive! There are many options. Choose what you like!
Where to store?
To ensure that important documents are always safe and sound, they should be stored in a dry and clean place.
I note that in the bedroom and in the office – the best place to store documents, but choosing the right shelf or locker, think:
First, whether it will be convenient for you to get all your documents. Tip: tell your family members where the folder with the most important documents is, in case of emergencies, so that they take it first;
Second, make sure that your documents are not in a place that is accessible to small children and Pets. Tip: keep everything that is valuable to you on the top shelves or where they can be locked.
After many attempts by my son to get to our important papers, I put everything on the top shelf of the bedroom closet. In three folders I keep personal documents of each family member, documents for real estate and transport, receipts and photocopies. Warranty cards, without instructions for operation, I keep in a file in a drawer of my Desk.
It is better to store in a vertical way, everything is at hand and in sight. One drawback – if the folder is not rigid, it and the papers lying in it can be deformed. Therefore, if you choose this method of storage, then look at these stands.
The most important documents should be stored in a special fireproof box or in a safe.
It is believed that the most reliable place to store important documents, family archives and valuables is a Bank vault or Depository, especially if you rent an apartment or live in a hostel. But I don’t think many people do that. Of course, you can make old-fashioned photocopies and give them to the next of kin for storage. But if you prefer to keep up with the times, it is better to choose cloud data storage, of Course, we are talking about scanned copies. In addition, this method is ideal for storing checks, from Bank to store, which tend to fade over time.
File Box Storage Organizer with File folders – Letter Sized Brackets for Office File Storage Box – Metal Brackets for Easier Document Storage
Top 5 best storages for documents
Bigso Oskar Canvas Fiberboard Document Letter Box, 3.3 x 10.2 x 13.8 in, Grey
Collapsible File Box with Lid [2-Pack] Decorative Documents Storage Organizer with Linen Filing, Home Office Bin, Letter Size Legal Size, Gray
Vemingo Fireproof Bag 2000 Degree Water Resistant Document Holder 15.8 x 12.6 x 3 Inches Non-Itchy Silicone Coated Fireproof Safe Storage Black
Fireproof File Folder Waterproof File Organizer,13 Pockets Fire Proof Water Resistant Document Bag Money Briefcase Filing Folder,Non-Itchy Silicone Coated A4 Letter Size Safe Storage Pouch with Zipper
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